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Vacancy Announcement
 

Position Title & Grade: Protocol (Program Assistant), FSN-8*; FP-6*

Closing Date: July 4, 2012

Announcement Number:
FSN-69/2012

Open to
All Interested Candidates
Position Protocol (Program Assistant), FSN-8*; FP-6*

Opening Date
June 21, 2012
Closing Date
July 4, 2012
Work Hours
Full-time; 40 hours/week
Salary *Not-ordinarily Resident
(Position Grade: FSN-8* or FP-6* NOR)
*Ordinarily Resident: Rp. 116,373,611- p.a. (Full performance starting salary)

Note: All ordinarily resident (or) applicants (see appendix a) must have the required work and/or residency permits to be eligible for consideration.

The U.S. Mission to ASEAN in Jakarta is seeking individual for the position of Protocol/Program Assistant.

Basic Function of Position

The incumbent supports the operational requirements of the US Mission to ASEAN (USASEAN), including protocol and liaison with officials of ASEAN and its member-states, support for outreach programs and program developments, and administrative duties. S/He assists senior Foreign Service National with reporting and research duties and provides administrative and secretarial support to Mission Officers, Ambassador’s Office Management Specialist, and Eligible Family Member staff.

 

Qualifications Required

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  1. Bachelor’s degree in social sciences, economics, or international/policy studies is required.
  2. At least two years in a general or project management role in a think-tank, international organization, NGO, or corporation with international scope is required.
  3. Level 4 (Fluent) Speaking/Reading/Writing English and Bahasa Indonesia or other ASEAN language are required. Strong English writing for reports and correspondence. Language proficiency will be tested.
  4. Function, purpose and structure of US-ASEAN cooperative programs; history of ASEAN; organizational developments in region; knowledge of ASEAN countries beyond Indonesia; understanding of ASEAN’s institutions and organizational structure. Must have a very good working knowledge of ASEAN and government protocol guides, the general etiquette and social mores of the ASEAN countries, those aspects of the political structure and situation of the ASEAN countries affecting protocol.
  5. Solid operation of computer office applications suite; diplomatic skill for working with internal and external contacts; project and event management.

 

Selection Process

When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference.  Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional Selection Criteria

  1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 
  2. Current employees serving a probationary period are not eligible to apply.
  3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
  4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
  5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
  6. The candidate must be able to obtain and hold an FSN security clearance.


To Apply


Interested candidates for this position must submit the following for consideration of the application:

  1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174 - PDF 91KB); or
  2. A combination of both; i.e. Sections 1 – 24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
  3. A current resume of curriculum vitae that provides the same information found on the UAE; plus
  4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
  5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.



Submit Application To

Human Resources Office
Attention: Human Resources Officer
U.S. Embassy, Jl. Medan Merdeka Selatan #5 Jakarta 10110

Point of Contact

Dian
Telephone: 021 3435 9135

Wulan
Telephone: 021 3435 9266

FAX:  021 3483 2510
Email: JakartaHRO@state.gov

Closing Date For This Position: July 4, 2012

The U.S. Mission in Indonesia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Appendix A

Definition

This diagram demonstrates how an Appointment Eligible Family Member (AEFM) is also a U.S.- citizen Eligible Family Member (USEFM) as well as an Eligible Family Member (EFM).

1. Eligible Family Member (EFM):  An individual related to a U.S. Government employee in one of the following ways:

  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
  • Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

2. U.S. Citizen Eligible Family Member (USEFM):  For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

  •  U.S. Citizen; and,
  • EFM (see above) at least 18 years old; and,
  • Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

    1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or

    2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

3. Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: 

  • Is a U.S. citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
  • Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.
  • Does not receive a Foreign Service or Civil Service annuity

4.  Member of Household (MOH):  An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is:

  • Not an EFM; and,
  • Not on the travel orders of the sponsoring employee; and,
  • Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.


A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S. Citizen.

5. Not Ordinarily Resident (NOR) – An individual who:

  • Is not a citizen of the host country; and,
  • Does not ordinarily reside (OR, see below) in the host country; and,
  • Is not subject to host country employment and tax laws; and,
  • Has a U.S. Social Security Number (SSN). 


NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:

  • Is locally resident; and,
  • Has legal, permanent resident status within the host country; and,
  • Is subject to host country employment and tax laws. 


EFMs without U.S. Social Security Numbers are also OR.  All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).

Appendix B

If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

  1. Position Title
  2. Position Grade
  3. Vacancy Announcement Number (if known)
  4. Dates Available for Work
  5. First, Middle, & Last Names as well as any other names used
  6. Current Address, Day, Evening, and Cell phone numbers
  7. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
  8. U.S. Social Security Number and/or Identification Number
  9. Eligibility to work in the country (Yes or No)
  10. Special Accommodations the Mission needs to provide (Yes or No; if yes, provide explanation)
  11. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type 
  12. Days available to work
  13. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
  14. U.S. Eligible Family Member and Veterans Hiring Preference
  15. Education
  16. License, Skills, Training, Membership, & Recognition
  17. Language Skills
  18. Work Experience
  19. References